Privacy & Data Protection Policy
Effective Date: August 10, 2025
Last Updated: October 15, 2025
Quick Summary (Plain-Language Overview)
WayKind™ collects only the information necessary to operate our referral and hotel commission sharing service, verify nonprofit accounts, process payouts, and maintain secure user access.
We do not sell personal data, and we share information only with essential service providers like Stripe for payment processing.
Users can contact help@way-kind.com with privacy-related questions or requests.
This summary is provided for clarity only. The legally binding terms are detailed below.
1. Purpose and Scope
This Policy describes how WayKind™ / Wholesale Hotels Group LLC ("WayKind™," "we," "us," or "our") collects, uses, stores, and protects personal information obtained through the website www.way-kind.com and related online services (the "Service").
By using the Service, you acknowledge and agree that your data will be processed in accordance with this Policy and the laws of the United States and the State of Wyoming.
This Policy applies to all users of the Service, including travelers, supporters, and nonprofit participants, and governs data collected both directly and automatically.
2. Information Collected
We collect only the personal information required for lawful business and operational purposes and retain it only as long as necessary.
| Category | Typical Examples | Source / Context |
|---|---|---|
| Identifiers & Contact Data | Name, email, phone, mailing address | Account creation and correspondence |
| Booking Data | Hotel name, stay dates, reservation ID or confirmation upload | Booking registration and commission tracking |
| Account Credentials | Username, password, nonprofit designation, Stripe Connect link | Account setup and management |
| Financial / Transactional Data | Commission amounts, payout records | Internal accounting and Stripe processing |
| Technical & Usage Data | IP address, device ID, browser type, timestamps | Automatically collected through system logs |
| Cookies & Analytics Data | Session cookies, analytics pixels | Essential and analytical site operation |
| Referral & Attribution Data | Nonprofit referral code, referring URL, banner ID, registration source | Used for tracking nonprofit referrals, sign-ups, and commission allocation |
Sensitive personal data is not intentionally collected except as required for nonprofit identity verification via third-party providers.
2A. Referral and Nonprofit Tracking Data
The WayKind™ platform includes a referral mechanism that attributes new user registrations to specific nonprofits.
When a user signs up through a nonprofit's referral link or banner, that nonprofit becomes the user's default designated organization for commission allocation.
WayKind™ records limited referral data (such as nonprofit ID, referral code, registration timestamp, and referring URL) for this purpose.
Users who register directly through WayKind™ (without a nonprofit referral) may freely select any enrolled nonprofit in their account settings.
Users who register through a nonprofit referral link and later wish to support another nonprofit must create a new account not associated with the original referral.
Referral identifiers are used solely for internal tracking, attribution, and fraud prevention. They are not used for marketing, profiling, or resale.
Referral data is treated as personal information and protected with the same safeguards described in this Policy.
Independent Nonprofits Disclaimer:
Nonprofits displayed on or linked through the WayKind™ platform operate independently and maintain their own privacy practices. WayKind™ is not responsible for, and does not control, how those organizations manage user information.
3. Third-Party Service Providers
WayKind™ engages independent service providers under written agreements requiring appropriate data protection, including but not limited to:
- Stripe, Inc. (USA) – payout and transaction processing
- Docuseal (USA) – electronic signature management
- Markets ProLive 360 S.L. (Spain) - biometric identity verification
- OVH Cloud (Germany) – secure infrastructure hosting
These entities act as independent data processors and may process data solely to perform contracted functions under their own privacy policies.
4. Lawful Basis and Use of Information
Personal information may be collected and processed for the following legitimate purposes:
- Operation, maintenance, and improvement of the Service
- Verification of users and enrolled nonprofits
- Transaction and payout processing
- Referral tracking between users and nonprofits
- Security, fraud detection, and prevention
- Compliance with legal obligations and dispute resolution
- Analytics and performance monitoring
WayKind™ collects and processes personal information only to the extent necessary to fulfill these business purposes and does not retain data longer than required.
WayKind™ does not sell, lease, or exchange personal information (including under the meaning of the California Consumer Privacy Act (CCPA) or similar state laws).
5. Data Disclosure
WayKind™ may disclose personal information only:
- To authorized service providers under confidentiality obligations;
- To competent authorities pursuant to lawful process (including the U.S. CLOUD Act);
- As reasonably necessary to protect legal rights, safety, or property; or
- In aggregated or de-identified form for analytics or reporting purposes.
6. Data Retention
Data is retained only for the period necessary to accomplish the purposes described or to satisfy legal, accounting, or regulatory obligations.
After expiration of applicable retention periods, data is securely deleted or anonymized.
7. User Rights and Requests
Where required by law, users may request to:
- Access or correct certain personal information;
- Request deletion where legally permissible;
- Obtain details about the categories of personal data processed.
Requests must be submitted to help@way-kind.com and will be verified before any action is taken.
Certain information may be retained as required by law, to maintain transaction integrity, prevent fraud, or comply with accounting obligations.
8. U.S. State Privacy Rights (California, Virginia, Colorado, Texas, and Others)
Residents of certain U.S. states may have additional privacy rights, including:
- The right to know what categories of personal information are collected and how they are used;
- The right to request deletion or correction of personal data;
- The right to obtain a copy of personal information in a portable format.
WayKind™ does not "sell" or "share" personal data as defined under state privacy laws.
To exercise applicable rights, contact help@way-kind.com with the subject line "Privacy Rights Request."
9. Cookies and Analytics
WayKind™ uses essential and analytical cookies to operate its website and gather usage metrics.
Marketing or profiling cookies are not currently deployed.
Referral links or nonprofit banners may use small first-party cookies or URL parameters to record which nonprofit referred a user for attribution purposes only.
For more detail, see our separate Cookie Policy on www.way-kind.com.
10. Security Measures
WayKind™ implements reasonable administrative, technical, and organizational controls, including:
- TLS/SSL encryption in transit
- Encryption of credentials at rest
- Multi-factor authentication for administrative access
- Continuous infrastructure monitoring
- Access restrictions based on least-privilege principles
While we maintain commercially reasonable security practices, no system can guarantee absolute protection. Users accept this inherent risk when using the Service.
11. Breach Response
In the event of a security incident involving personal data, WayKind™ will promptly investigate, take corrective action, and notify affected parties and regulators where required by law.
12. Children's Privacy
The Service is intended solely for users aged 18 or older.
WayKind™ does not knowingly collect personal information from children under 13.
13. International Transfers
Data may be stored or processed in the United States, Germany, and Spain.
Such transfers occur subject to contractual or technical safeguards that ensure an appropriate level of protection under applicable law.
If WayKind™ expands services to users outside the U.S., supplemental regional privacy notices will be provided to comply with local laws.
14. User Representations and Responsibilities
Users represent and warrant that all information submitted is truthful, accurate, and lawfully obtained, and that they will not upload or transmit unlawful, infringing, or harmful material.
Users are responsible for maintaining the confidentiality of their credentials and all activity under their accounts.
15. Disclaimer of Warranties
The Service and all data-processing operations are provided "as is" and "as available" without warranties of any kind, express or implied, including any warranty of merchantability, fitness for a particular purpose, or non-infringement.
16. Limitation of Liability
To the fullest extent permitted by law:
The total aggregate liability of WayKind™, Wholesale Hotels Group LLC, and their officers, directors, employees, agents, contractors, affiliates, successors, and assigns for any claim arising from or relating to this Policy or the Service shall not exceed one hundred U.S. dollars (US $100) or the amount actually paid by the user to use the Service, whichever is less.
In no event shall any of the foregoing parties be liable for indirect, incidental, consequential, exemplary, punitive, or special damages, or for any loss of data, profits, goodwill, or reputation, even if advised of the possibility of such damages.
17. Indemnification
Users agree to indemnify, defend, and hold harmless WayKind™, Wholesale Hotels Group LLC, and their respective officers, directors, employees, agents, contractors, affiliates, successors, and assigns from and against any claim, loss, liability, cost, or expense (including reasonable attorney fees) arising out of or related to:
- Misuse of the Service;
- Submission of false, incomplete, or unlawful information; or
- Violation of this Policy or applicable law.
18. Force Majeure
WayKind™ shall not be liable for any delay or failure to perform resulting from causes beyond its reasonable control, including natural disasters, network or power failures, cyberattacks, labor disputes, or actions of governmental authorities.
19. Dispute Resolution and Governing Law
All disputes arising out of or relating to this Policy or the Service shall be resolved exclusively through binding arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules.
Arbitration shall be conducted remotely or in Wyoming, U.S.A., in English, before a single neutral arbitrator.
Judgment on the arbitrator's award may be entered in any court with jurisdiction.
Each party shall bear its own costs unless the arbitrator determines otherwise.
Users waive any right to participate in a class or representative action and any right to a jury trial.
The laws of the State of Wyoming, without regard to conflict-of-law principles, govern this Policy.
20. Policy Updates
WayKind™ may amend this Policy periodically and will post the updated version with an updated "Last Updated" date.
Material changes may be communicated via email or site notice.
Continued use of the Service after publication constitutes acceptance of the revised Policy.
21. Contact Information
Wholesale Hotels Group LLC (WayKind™)
Registered Address: 1309 Coffeen Avenue, Suite 1200, Sheridan, Wyoming, 82801
Mailing Address: 304 S Jones Blvd, PMB 3526, Las Vegas, Nevada, 89107
Email: help@way-kind.com
By using WayKind™, you acknowledge that you have read, understood, and agree to this Privacy & Data Protection Policy.